Navigation / Workflow

Preparing

"Preparing" is the first status a work item is in when newly created from the Get Started initiation screen. Most of the work done will be completed in this stage before it is routed for approvals.

Administrative Review

When a work item is in "Admin Review", a warning icon will display at the top right of the Summary View and label in the header of the editor. This is not a status, but only a label and can be displayed during every status while in the Open folder.

Works appear in Admin Review in the following circumstances:

• When the Technical Documents have not been marked received by OSP according to OSP Policy 10-01, the status is not "In Routing", "Approved", or "Submitted", and the sponsor deadlines is Today.
• The proposal has been manually marked for Administrative Review Pre-Award Management is responsible for reviewing all proposals in Admin Review and determining if they may be submitted.

In Routing

When a proposal is ready to be routed for Departmental and College or Institute approval, any full access User can initiate the routing process. All approvers and delegates assigned to the proposal are notified to approve the proposal. This action in Summit will give it the status of "In Routing" as shown below. More details about the process can be found here.

Approved

This status is achieved when all organizations on the proposal have approved and the status changes from "In Routing" to "Approved". More details about the approval process can be found here.

Submitted

If a proposal has been marked as submitted (but not yet closed) while in Open, a submitted icon will display at the top right of the Summary View and "Submitted" label in the Editor header. The Icon appears in the My Open and All Open navigation items.

Submission finalized

Once a proposal has been submitted to the sponsor and all work has been completed by Pre Award in Summit, the proposal is transitioned to the Awaiting Banner folder and given the status of "Submission Finalized". This is where OSP Processors will then enter the proposal information into Banner for official record keeping.

Pending Decision

After the proposal has been entered into Banner, it is transitioned to the Pending Decision folder and given the "Pending Decision" status where it awaits a decision by the sponsor.

Revising

When a work item that is a Proposal, Supplement, or Continuation already went through the first workflow cycle from Preparing to Pending Decision and it has then been selected to be Revised, it will be put back into the Open folder with the status of Revising. From here it will go back through the normal workflow to get back into the status of Pending Decision, before ultimately getting Closed when hearing back from the sponsor.

Closed Reasons

When a proposal has been marked as Closed by Pre-Award, the reason for closure will display in the header. The status is displayed in My Closed and Closed (example below shows a Proposal Closed for Awarded).

while in the Open folder:

• Letter of Intents, White Papers, and Pre-Proposals can be closed for reason of Abandoned or Submitted (by Anyone)
• Proposals, Supplements, and Continuations can be closed for reason of Abandoned or Submission Denied (by only Pre-Award)

while in the Pending Decision folder:

• Proposals, Supplements, and Continuations can be closed for reason of Awarded, Declined, Withdrawn, No Response (by only Pre-Award)